Tracking of project expenses

In projects usually also external costs are caused, which should be assigned to issues. For this I have added a custom field "Expenses" of type float in the spent time section. But in the "spent time" report, only the actual cumulated times are displayed, not the expenses. I can not even see them in the spent time overview of the issue. So the costs can be collected, but are not visualized anywhere.

Is there any way to visualize the collected expenses?
Or do you have a different solution for collecting expenses, which allows visualization/analysis?

Thank you very much!
Stefan Grad

Replies (5)

RE: Tracking of project expenses - Added by Shane Pearlman over 15 years ago

Hi Stefan,

We have been working on this problem as well. Our first attempt resulted in the follwing plugins:

Rate (allows us to associate a cost with an hour clocked to the system) http://www.redmine.org/wiki/redmine/PluginRate
Budget (allows us to create fixed or hourly deliverables which include overhead and fixed costs - connected to issues) http://www.redmine.org/wiki/redmine/PluginBudget
Accounts Payable (allows us to mark hours as paid or unpaid and tie them to invoices) - not public but you can ask
Timesheets (allows you to get access to cross project time reports) - http://www.redmine.org/wiki/redmine/PluginTimesheet

We have learned a lot and will be rewriting the Budget plugin as soon as our new theme is done so that it can handle multiple contracts, is easier to fill out, fix a bunch of bugs and more.

RE: Tracking of project expenses - Added by Changpeng Zhao almost 15 years ago

I have a very similar need. I briefly looked at Rate, Budget and Timesheet. They are not quite what I need.

I need log simple expenses. Flights, hotels, meals, etc. Ideally, there should also be an approval process by the PM or a user with a certain role.

RE: Tracking of project expenses - Added by Shane Pearlman almost 15 years ago

Hi Changpeng,

We are about to start working on a new plugin called "contracts" which has a fixed cost tracking function. It should be in its first version in about 3 months or so.

RE: Tracking of project expenses - Added by Dhanasingh Krishnapandian over 11 years ago

We have a Time & Expense plugin, http://www.redmine.org/plugins/wk-time
Please take a look

Dhanasingh

RE: Tracking of project expenses - Added by Stefan Grad over 11 years ago

Hi Dhanasingh,

thank you for updating this issue. The plugin looks interesting. As we are not using 2.2.x yet, we will check it out after upgrading.

Best regards
Stefan Grad

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